ICM 2020 Registration guidelines
All participants have to register via the Online Registration Form. Please read the instructions below carefully.
Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.
Online registration will be closed on 5 June 2020.
||Early Bonus Discount
||22 Jun - 29 Sep. 2017
||30 Sep. 2017 - 28 Feb. 2019
||01 Mar. 2019 - 02 Mar. 2020
||03 Mar - 21 Jun. 2020
|Newly Qualified Midwife*
|Delegate - Low human development countries**
|Newly Qualified Midwife - Low human development countries**
|Day Registration (June 22 or 23 or 24)
|Day Registration (June 25)
*The qualifying period for a Newly Qualified Midwife is up to 5 years after qualification at the time of registration. Payment and a copy of the certification document including date of qualification will need to be provided at the time of registration. A copy of your documentation must be e-mailed to: firstname.lastname@example.org.
**List of low human development countries (click for more info)
***A Student Midwife is defined as a person pursuing a recognized programme of study leading to a qualification as a midwife, approved by the regulatory authority in the country, in line with the ICM definition of a midwife. The name of the training institution or college attended is required with the stage of study as 2nd year. Proof of student midwife status will be required at the time of registration. You must submit a letter from your institution, on official letterhead, as proof of full-time enrollment to: email@example.com.
Accompanying Person registration includes Pre-Congress Event; Opening Ceremony on Monday; access to the Exhibit Area; and Closing Ceremony.
Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically
FULL REGISTRATION INCLUDES
- Breaks and Lunches
- Scientific programme
- Congress bag
- Abstract and Congress programme
- Admission to Exhibition and Multi-faith celebration
DAY REGISTRATION INCLUDES
- Breaks and Lunch for the designated day
- Abstract and Congress programme
- Entrance to all scientific sessions for the designated day
- Admission to Exhibition
Participants are asked to reconfirm attendance of all social events in the Online Registration Form. This also applies to the social events included in the registration fee. The booking of the various tours and events will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.
The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.
Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.
All fees should be paid in United Sates Dollars (USD), free of all bank charges.
BY BANK TRANSFER
Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.
The payment by bank transfer is available until 22 May 2020. After this date, all payments can be done only by credit/debit card.
- Beneficiary: CZECH-IN s.r.o.
- Beneficiary address: 5.května 65, CZE 140 21 Prague 4, Czech Republic
- Bank address: KB a.s., Na Příkopě 33, Prague 1, Czech Republic
- Account number: 115-2780980247/0100
- IBAN: CZ2801000001152780980247
- SWIFT/BIC: KOMBCZPPXXX
ONLINE PAYMENT BY CREDIT / DEBIT CARD
In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.
ONLINE PAYMENT DETAILS
Online payments service provider is GP webpay.
All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.
The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.
The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 30 USD fee.
CANCELLATION OF REGISTRATION
Until 31 December 2019 – 50 USD administrative fees will be deducted from all refunds.
From 1 January 2020 until 31 March 2020 - 50% of the fee will be refunded.
From 1 April 2020 no refund can be processed.
CANCELLATION OF OTHER BOOKABLE ITEMS
Until 31 March 2020 – 30 USD – administrative fees will be deducted from all refunds.
From 1 April 2020 – no refund can be processed.
- All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
- Requests for refunds made after 31 July 2020 will not be considered.
- For any change of name a fee of 30 USD will be charged.
- All registrations received by 5 June 2020 will be included in the list of participants.
Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.
DATA PROTECTION DIRECTIVE
Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.
PURPOSE OF PROCESSING PERSONAL DATA
In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the 32nd ICM Triennial Congress and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.
STATEMENT BY ADMINISTRATOR
Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.
The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this provison.